Our Privacy Policy

Information on data processing for this website in accordance with Art. 13 EU General Data Protection Regulation (GDPR) when collecting personal data from the data subject.

Privacy Policy (Version: DSGVO 2.0 from 9.06.2023)

Vincotech GmbH is responsible for this website and, as a provider of a teleservice, must inform you at the beginning of your visit about the nature, extent and purposes of the collection and use of personal data in a precise, transparent, comprehensible and easily accessible form in clear and simple language. This content must be available to you at all times.

We attach great importance to the security of your data and compliance with data protection regulations. The processing of personal data is subject to the provisions of the currently applicable European and national laws.

With the following data protection information, we would like to show you how we handle your personal data and how you can contact us:

Vincotech GmbH
Biberger Straße 93
82008 Unterhaching / Germany
Commercial register no.: HRB 175280
Managing Director: Eckart Seitter
Phone: +49 89 8780 67 - 0
E-mail: [email protected]

Our data protection officer
If you have any questions about data protection or other data protection concerns, please contact our data protection officer Daniel Feuerbach at [email protected] . 

A. General

For better comprehensibility, we refrain from differentiating between the genders. In the interest of equal treatment, the corresponding terms apply to all genders. The meaning of the terms used, such as "personal data" or "processing", can be found in Article 4 of the GDPR.

Personal data processed within the framework of this website include the following

  • Inventory data (e.g. name and addresses of customers), 
  • Usage data (e.g. pages visited on our website) and
  • Content data (e.g. entries in online forms). 

B. Specific

Privacy policy
We guarantee that we will only process your data in connection with the processing of your inquiries and for internal purposes as well as in order to provide the services requested by you or to make content available.

Basics of data processing

We process your personal data only in compliance with the relevant data protection regulations. Legal bases are: 

  • Provision of our contractual services
  • Processing is legal requirement
  • Existence of your electronic consent (e.g. registration for the newsletter)
  • Enforcement of our legitimate interests

We would be pleased to show you where the above legal bases are regulated:

Processing for the fulfillment of our services and implementation of contractual measures
Art. 6 para. 1 lit. b) GDPR

Processing for the fulfillment of our legal obligations
Art. 6 para. 1 lit. c) GDPR

Consent
Art. 6 para. 1 lit. a) and Art. 7 GDPR

Processing for the protection of our legitimate interests
Art. 6 para. 1 lit. f) GDPR

Data transmission to third parties
There is no data transfer to third parties.

Your data will only be passed on to third parties within the framework of legal requirements. We only pass on your data if this is necessary, for example, for contractual purposes or on the basis of legitimate interests in the economic and effective operation of our business.

Where we use subcontractors to provide our services, we take appropriate legal precautions and corresponding technical and organizational measures to ensure the protection of personal data in accordance with the relevant legal requirements.

Data transfer to a third country or an international organization
Third countries are countries in which the GDPR is not directly applicable law. This basically includes all countries outside the EU or the European Economic Area.

There is a data transfer to a third country or an international organization.

Note on data processing in the USA by Google: If you click on "Allow all cookies " under "Cookie settings", your data will also be transmitted to the USA by these providers. According to the current legal situation, the USA is considered a country with an insufficient level of data protection. There is a risk that your data will be processed by US authorities, for control and monitoring purposes. Currently, there is no legal recourse against this practice. If you do not wish to do so, we recommend that you do not use these provided services.

Storage period of your personal data
We adhere to the principles of data economy and data avoidance. This means that we store your data only as long as necessary to fulfill the aforementioned purposes or as specified by the various storage periods provided by law. If the respective purpose ceases to apply or after expiry of the corresponding periods, your data will be routinely blocked or deleted in accordance with the statutory provisions.

For this purpose, we have drawn up an internal company concept to ensure this procedure.

What rights do you have?
a) Right to information
You have the right to obtain information about your stored data free of charge. Upon request, we will inform you in writing which of your personal data we have stored. This also includes the origin and recipients of your data as well as the purpose of the data processing.

b) Right to rectification
You have the right to have your data stored by us corrected if it is incorrect. In doing so, you can request a restriction of processing, e.g. if you dispute the accuracy of your personal data.

c) Right to block
Furthermore, you can have your data blocked. To ensure that a blocking of your data can be taken into account at any time, this data must be kept in a blocking file for control purposes.

d) Right to deletion
You can request the deletion of your personal data, unless there is a legal obligation to retain it. If such an obligation exists, we will block your data upon request. If the relevant legal requirements exist, we will also delete your personal data without your request.

e) Right to data portability
You have the right to request that we provide the personal data you have provided to us in a format that allows it to be transferred to another entity.

f) Right of complaint to a supervisory authority
You have the possibility to contact one of the data protection supervisory authorities with a complaint.

The data protection authority responsible for us:

Bayersiche Landesamt für Datenschutzaufsicht (BayLDA)
(Bavarian State Office for Data Protection Supervision)
Promenade 27, 91522 Ansbach, Germany
Phone: +49 981 53-1300
Fax: +49 981 53-981300

You can open the complaint form via the following link: https://www.lda.bayern.de/de/beschwerde.html

Note: A complaint is also possible to any data protection supervisory authority within the EU.

g) Right of objection
You have the possibility at any time, for reasons arising from your particular situation, to object to the processing of your data pursuant to Art. 6 (1) (e) and (f); this also applies to profiling based on these provisions.

Vincotech GmbH shall then no longer process your personal data, unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the assertion, exercise or defense of legal claims.

If personal data are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling, insofar as it is associated with such direct marketing. In the event of such an objection, we will no longer process your personal data for the purposes of direct advertising. For this purpose, it is sufficient to send us an appropriate e-mail.

h) Right of withdrawal
You have the option at any time to revoke your consent to the processing of your data with effect for the future without giving reasons. You will not suffer any disadvantages as a result of the revocation. For this purpose, it is sufficient to send us a corresponding e-mail.

However, such revocation shall not affect the lawfulness of the processing carried out on the legal basis of Art. 6 para. 1 a) GDPR until the time of revocation.

To exercise your data protection rights, send us an e-mail to the following address: [email protected] .

Protection of your personal data
We take contractual, technical and organizational security measures in accordance with the state of the art to ensure compliance with data protection laws and thus to protect the processed data against accidental or intentional manipulation, loss, destruction or against access by unauthorized persons.

The security measures include in particular the encrypted transmission of data between your browser and our server. For this purpose, a 256-bit SSL (AES 256) encryption technology is used.

In doing so, your personal data will be protected within the scope of the following points (excerpt):

a) Maintaining the confidentiality of your personal data
To maintain the confidentiality of your data stored with us, we have taken various measures to control access, entry and access control.

b) Maintaining the integrity of your personal data
To maintain the integrity of your data stored with us, we have taken various measures to control disclosure and input.

c) Maintaining the availability of your personal data
To maintain the availability of your data stored with us, we have taken various measures for order and availability control.

The security measures in place are continuously improved in line with technological developments. Despite these precautions, due to the insecure nature of the Internet, we cannot guarantee the security of your data transmission to our website. Due to this, any data transmission by you is at your own risk.

Protection of minors

Personal information may only be provided to us by persons who have not yet reached the age of 16 with the express consent of their legal guardians. This data will be processed in accordance with this data protection notice.

Server log files
The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

This data is not merged with other data sources.

The basis for the data processing is, according to Art. 6 para. 1 lit. f) GDPR, our legitimate interest in the traceability of technical malfunctions of the web server or during visits to our websites and our legitimate interest in offering our customers and interested parties an up-to-date and informative internet presence of our company.

Applications
You are welcome to submit your application by e-mail. However, we would like to point out that confidentiality cannot be fully guaranteed when communicating by e-mail, even if we have implemented or maintain appropriate technical measures, such as encryption of the transport route in accordance with the state of the art. Alternatively, you can also send us your application by post to the contact details given in the job advertisements.
When you apply, we collect and store the data you send us by e-mail. We process your data exclusively for the purpose of processing your application. A forwarding does not take place.
The legal basis for the processing is Art. 6 para. 1 lit. b) GDPR, § 26 BDSG. If we are unable to offer you a position, we will store your data for a maximum of 6 months after the end of the application process. 

CRM- System
We manage our customers and prospects in our CRM system, which we also use to plan our marketing campaigns and assign them to our customer and prospect categories according to need. We have concluded a commissioning agreement with our CRM provider in accordance with Art. 28 GDPR and, in order to standardize the level of data protection, also the EU standard contractual clauses.

The legal basis for the use of the CRM system is our legitimate interest in an up-to-date and needs-based customer and prospect management as well as our legitimate interest in an up-to-date and central, needs-based campaign planning for legitimate advertising measures, Art. 6 para. 1 lit. f) GDPR. Insofar as we request your consent in this regard pursuant to Art. 6 para. 1 lit. a) GDPR, this is the exclusive legal basis for the processing in our CRM system.

Contact
If you contact us via the website, you agree to electronic communication. Personal data is processed when you contact us electronically. The information you provide will be stored in our CRM system for the purpose of processing your inquiry and for possible follow-up questions based on our legitimate interests in an efficient and fast processing of inquiries and assigned there to the correct contact person for answering (Art. 6 para. 1 lit. f) GDPR). If your contact is directed towards the fulfillment of our services and implementation of contractual measures, Art. 6 para. 1 lit. b) GDPR is the legal basis. If we obtain your prior consent, this is the sole legal basis pursuant to Art. 6 para. 1 lit. a) GDPR.

In the event that you wish to contact us by e-mail, we would like to point out that e-mails can be read or changed unauthorized and unnoticed during transmission. Furthermore, we would like to draw your attention to the fact that we use software to filter unwanted e-mails (spam filter). The spam filter can reject e-mails if they have been falsely identified as spam by certain characteristics.

Registrations
With each registration, we collect and store the data you enter in the input mask (e.g. name, first name, e-mail address, your request). A transfer to third parties does not take place.

By sending the registration form, you give your consent pursuant to Art. 6 para. 1 lit. a) GDPR to the data processing described in more detail below for each registration option.
If the purpose of your registration is to take pre-contractual measures, Art. 6 para. 1 lit. b) GDPR is an additional legal basis.

If you have registered with one or more of the options listed below and then log in to the respective login options, we record the successful login in our system and can thus see whether and how many users are currently online in the respective tools. This data (user, time stamp) of the users is collected by us in order to provide you with the desired website or content.

We store this data at least for the duration of your registration and will be happy to delete it at your request. Please note that after deletion of this data you will no longer have access to the content for which you have registered.

Your data provided during registration will also be processed by us for marketing purposes, the legal basis for which is your prior voluntarily given consent pursuant to Art. 6 para. 1 lit. a) GDPR. The data you provide in this respect will be recorded by us in our CRM system described in more detail above so that we can send you information about our products and services based on your interests as part of the promotional information campaigns that we run on an irregular basis.

You can revoke your consent at any time with effect for the future, just send an e-mail to [email protected].

The following further data processing is carried out by us depending on which tool you have registered for:

Registration VinCoSIM
If you have registered with us and use the web-based simulation environment VinCoSIM offered by us, we collect usage statistics and can also see which user has simulated which product and when. By using VinCoSIM you agree to this evaluation. If you do not wish to do so, you cannot use the simulation environment offered free of charge. You can revoke your consent given to us at any time with effect for the future. To do so, simply send an e-mail to [email protected].

Register to receive whitepapers
If you have registered with us in order to be able to download a whitepaper from us free of charge, you provide us with your personal data for the purpose of advertising in return for the free whitepaper. By registering as required for this purpose, you agree to receive promotional emails about the services and products we offer. If you do not wish to do so, you will not be able to download the free whitepaper. You can revoke your consent given to us at any time with effect for the future. To do so, simply send an e-mail to [email protected].

Registration for our newsletter
If you register for our e-mail newsletter, we will regularly send you information about our offers. Personal data will be collected for this purpose. The only mandatory data for sending the newsletter is your e-mail address. The provision of further data is voluntary and will be used to address you personally. This data will be used by us for our own advertising purposes in the form of the e-mail newsletter, provided that you have expressly consented to this.

We use the so-called double opt-in procedure for sending the newsletter. This means that we will only send you an e-mail newsletter if you have expressly confirmed that you consent to the sending of the newsletter. We will then send you a confirmation e-mail asking you to confirm that you wish to receive the newsletter in the future by clicking on the corresponding link.

By activating the confirmation link, you give us your consent for the use of your personal data in accordance with Art. 6 para. 1 lit. a) GDPR. When you register for the newsletter, we store your IP address entered by the Internet service provider (ISP) as well as the date and time of registration in order to be able to trace any possible misuse of your e-mail address at a later date.

You can unsubscribe from the newsletter at any time via the link provided for this purpose in the newsletter or by sending a corresponding message to us, e-mail [email protected]. After unsubscribing, your e-mail address will be immediately deleted from our newsletter distribution list and included in a blocking file to ensure revocation.

Newsletter distribution via Inxmail and newsletter tracking:
Our email newsletters are sent via the technical service provider Inxmail GmbH, Wentzingerstr. 17, 79106 Freiburg, Germany, to whom we pass on the data you provided when registering for the newsletter.

This transfer takes place in accordance with Art. 6 para. 1 lit. f) GDPR and serves our legitimate interest in using an effective, secure and user-friendly newsletter system. The data you enter for the purpose of receiving the newsletter (e.g. email address) is stored on Inxmail's servers in the EU.

If you have previously given your express consent, newsletter tracking (also called web beacons or tracking pixels) is used. When delivering the newsletter, the external server can then record certain data of the recipient, e.g. the time of the retrieval, the IP address or information on the e-mail program used (client). The name of the image file is individualized for each e-mail recipient by appending a unique ID. The e-mail sender notes which ID belongs to which e-mail address and can thus determine which newsletter recipient has just opened the e-mail when the image is retrieved.

The data is collected exclusively pseudonymously and is not linked to your other personal data, a direct personal reference is excluded. This data is used exclusively for the statistical analysis of newsletter campaigns. The results of these analyses can be used to better adapt future newsletters to the interests of the recipients. If you wish to object to the data analysis for statistical evaluation purposes, you must unsubscribe from the newsletter.

Furthermore, Inxmail may use this data itself in accordance with Art. 6 para. 1 f) GDPR on the basis of its own legitimate interest in designing and optimizing the service in line with demand, as well as for market research purposes, for example to determine which countries the recipients come from. However, Inxmail does not use the data of our newsletter recipients to write to them itself or to pass them on to third parties.
We have concluded an order processing agreement with Inxmail, with which we oblige Inxmail to protect our customers' data and not to pass it on to third parties.

You can view Inxmail's privacy policy here: www.inxmail.de/datenschutz.

Cookies
Cookies are small text files that are stored locally in the cache of your Internet browser. The cookies allow, for example, the recognition of the Internet browser. The files are used to help the browser navigate through the website and to make full use of all functions.

The following cookies are used by us: 

Essential cookies: To ensure the operation of the website and the smooth provision of services, this website stores technically necessary cookies in your browser. These cookies are essential for visiting the website and can only be deleted temporarily.

Statistical cookies: It is important for us to know what happens on its website and with its services and how these services are used. For this purpose, we collect statistical data, including personal data during the use of the website.

Marketing cookies
To enable the display of content that is relevant to the user and to enable us to find out which parts of the website are used and how they are used, we collect and analyze data. This data is only collected with the express consent of the user and anonymized for analysis.

We use the following cookies: 

Google Marketing Platform
This website uses the online marketing tool Google Marketing Platform of the operator Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland ("GMP").
GMP uses cookies to serve ads that are relevant to users, to improve campaign performance reports, or to prevent a user from seeing the same ads more than once. Via a cookie ID, Google records which ads are displayed in which browser and can thus prevent them from being displayed more than once.

The processing is based on your consent pursuant to Art. 6 para. 1 lit. a) GDPR.

In addition, GMP can use cookie IDs to record so-called conversions that are related to ad requests. This is the case, for example, when a user sees a GMP ad and later, using the same browser, calls up the advertiser's website and makes a purchase via this website.
According to Google, GMP cookies do not contain any personal information. Due to the marketing tools used, your browser automatically establishes a direct connection with Google's server. We have no influence on the scope and further use of the data collected by Google through the use of this tool and therefore inform you according to our knowledge as follows:
Through the integration of GMP, Google receives the information that you have called up the corresponding part of our website or clicked on one of our ads. If you are registered with a Google service, Google can assign the visit to your account. Even if you are not registered with Google or have not logged in, there is a possibility that the provider may obtain and store your IP address. In the context of the use of GMP, personal data may also be transmitted to the servers of Google LLC. in the USA.

In the context of the use of Google Marketing Platform, personal data may also be transmitted to the servers of Google LLC. in the USA. For this reason, we also obtain your consent for the forwarding of your data to the USA by means of our consent banner in accordance with Art. 49 para. 1 lit. a) GDPR.

If you wish to object to participation in this tracking procedure, you can deactivate cookies for conversion tracking by setting your browser to block cookies from the domain www.googleadservices.com, (see www.google.de/settings/ads), whereby this setting is deleted when you deactivate your cookies. Alternatively, you can obtain information about setting cookies from the Digital Advertising Alliance at the Internet address www.aboutads.info and make your desired settings. Finally, you can set your browser so that you are informed about the setting of cookies and decide individually about their acceptance or exclude the acceptance of cookies for certain cases or in general. In the case of non-acceptance of cookies, the functionality may be of our website may be restricted.

Please visit the following web address for more information about GMP by Google's privacy policy: https://www.google.de/policies/privacy/.

You can revoke your consent at any time with effect for the future. To exercise your revocation, please change your settings under "Cookie settings" 

Google Tag Manager
The Google Tag Manager (GTM), provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland, is a tool for websites to reload and manage additional tools, but analysis, tracking or similar are not performed by this tool. GTM may also transfer your IP address to Google in the USA. For this reason, we would like to point out that we have set GTM so that IP addresses are only recorded anonymously.

We use GTM due to our overriding legitimate interest (Art. 6 para. 1 lit. f) GDPR) in a timely, uncomplicated management and integration of our Google tools. In the event that we have previously requested your consent for the above-mentioned processing and you have given it to us, this is the exclusive legal basis for this processing (Art. 6 para. 1 lit. a) DGSVO, § 25 para. 1. TTDSG). You can revoke your consent given to us at any time with effect for the future. The easiest way to revoke your consent is via our Consent Manager or by clicking here.

Google Ads: To enable us to display interest-based advertisements on third-party websites related to terms used in Google searches, we use the "Google Ads" service, whose provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.
Google plays out these advertisements for us and uses the user data available at Google for this purpose, such as interests, location data, search terms used, etc. We ourselves have the option of evaluating and analyzing the advertisements that are played, for example, by showing us which search terms led visitors to our website, the success of the advertisements, etc.

The use of this service is based on your consent according to Art. 6 para. 1 lit. a) GDPR and § 25 para. 1 TTDSG. If you have given your consent, you can revoke it at any time with effect for in the "Cookie settings"
Data transfer to the USA is based on the standard contractual clauses of the EU Commission.

For more information, see:
policies.google.com/privacy/frameworks and
https://privacy.google.com/businesses/controllerterms/mccs/

Google Ads Remarketing
This function, which is also offered by Google (see above), enables us to assign people who interact with our websites to specific target groups and thus to play out interest-based advertising by Google. The advertising target groups created in this way can also be linked with the Google functions across devices, which enables customized, cross-device and interest-based playout of advertising measures on other end devices used by you.

If you have a Google account, you have the option of receiving personalized advertising measures at https://www.google.com/settings/ads/onweb/ to object.
We use this service based on your consent in accordance with Art. 6 para. 1 lit. a) GDPR and §25 para. 1 TTDSG. If you have given your consent, you can revoke it at any time with effect for in the "Cookie settings".
In addition to this data protection notice, you can also obtain information on data protection from Google at: policies.google.com/technologies/ads.

Use videos from YouTube
We use the YouTube implementation function to display and play videos of the provider "YouTube", which belongs to Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland ("Google").

Insofar as legally required, we have obtained your consent pursuant to Art. 6 para. 1 lit. a) GDPR for the processing of your data as described below.

Data is transferred to a third country (in this case, the USA) or an international organization if you have given us your consent in accordance with Art. 49 para. 1 a) GDPR. According to the current legal situation, the USA is considered a country with an insufficient level of data protection. There is a risk that your data will be processed by US authorities, for con trol and for monitoring purposes. There are currently no legal remedies against this practice.
You can revoke your consent at any time with effect for the future. To exercise your revocation, deactivate this service in the "Cookie Consent Tool" provided on the website, which can be accessed via "Cookie settings".

According to information from "YouTube", these cookies are used, among other things, to collect video statistics, improve the user experience and prevent abusive behavior. If you are logged in to Google, your data is directly assigned to your account when you click on a video. If you do not want the assignment with your profile at YouTube, you must log out before activating the button.

Google stores your data (even for users who are not logged in) as usage profiles and evaluates them. You have the right to object to the creation of these user profiles, whereby you must contact YouTube to exercise this right. Independently of a playback of the embedded videos, a connection to the Google network is established each time this website is called up, which may trigger further data processing operations without our influence. Further information on data protection at "YouTube" can be found in the provider's privacy policy at: https://www.google.de/intl/de/policies/privacy

Links to our social media profiles

We are also active in social media and have publicly accessible profiles there so that we can present ourselves comprehensively online - and interact with the users of these social media in a timely manner.

The social media providers generally analyze the user behavior of your users and visitors to the public profiles comprehensively, insofar as functions provided by these providers are used, web pages are visited or interaction is made with advertisements displayed by - or in - the social media. If you belong to a social network and are logged in there and at the same time visit profiles of our facilities in the same network, this visit can be directly assigned by the social media provider to your user account there and can be linked to further information available there or so-called user profiles can be created by the respective providers, e.g. in order to play out (further) interest-based advertising.

Please note that we can only trace the processing of personal data in the social networks to a limited extent and not in full, and that the providers may carry out further processing operations for their own purposes. We ask you to refer to the data protection notices of the respective providers for details.

We use our social media presences for the purpose of providing a comprehensive and up-to-date presence on the Internet and for interacting with visitors/users there in a timely manner based on our legitimate interest pursuant to Art. 6 para. 1 lit. f) GDPR.

Please note that the further analysis of your user behavior and your personal data carried out by the respective providers may be processed by the providers on other legal bases, e.g. this may also be a consent given by you to the respective provider.

We cannot fully influence the data processing operations of these providers. Our options are largely determined by the corporate policy of the respective provider or the options for exerting influence provided by them.

Personal data collected by us in social media will be deleted from our systems as soon as the purpose for storing it no longer applies, you request us to delete it, or you revoke your previously granted consent to store it. If the providers themselves store personal data for their own purposes, we point out that we have no influence on the storage period in this respect. For further information, please refer to the privacy policy of the respective provider mentioned below:

It is also possible to omit this completely and have a separate declaration created for the social media profiles, e.g. at e-recht24.de.

We have a social media profile with the following providers:

For the assertion of data subject rights, see also above under "What rights do you have?", we recommend that you contact the above-mentioned providers directly, as we ourselves can only provide information about the personal data processed by us, for example, and further and comprehensive data processing takes place on the part of the above-mentioned providers, which is beyond our exact knowledge.

Change to our privacy policy
We reserve the right to adapt our data protection information at short notice so that it always complies with the current legal requirements or in order to implement changes to our services. This may, for example, concern the introduction of new services. The new data protection information will then apply to your next visit.